We use personal data as necessary for the performance of our Services (“Performance of Contract”); to
comply with our legal and contractual obligations (“Legal Obligations”); and to support our
legitimate interests in maintaining and improving our Services, e.g. in understanding how our
Services are used and how our campaigns are performing, and gaining insights which help us dedicate
our resources and efforts more efficiently; in marketing, advertising and selling our Services to
you and others; providing customer services and technical support; and protecting and securing our
Users, Customers, Prospects, ourselves and our Services (“Legitimate Interests”).
With respect to personal data we obtain from Google OAuth API Scopes, used in our integration with certain Google Services (“Integrated Google Services”), our use of such personal data and data aggregated, anonymized, or derived therefrom (“Restricted personal data”), is limited to the following purposes, in adherence with the Limited Use requirements as detailed in Google API Services Data Policy (version of September 3, 2020):
Data Location: We and our authorized Service Providers (defined below) maintain,
store and process
personal data in the United States, and other locations as reasonably necessary for the proper
performance and delivery of our Services, or as may be required by applicable law.
Data Retention: We may retain your personal data for as long as it is reasonably needed in order to maintain and expand our relationship and provide you with our Services and offerings; in order to comply with our legal and contractual obligations; or to protect ourselves from any potential disputes (i.e. as required by laws applicable to log keeping, records and bookkeeping, and in order to have proof and evidence concerning our relationship, should any legal issues arise following your discontinuance of use), all in accordance with our data retention policy and at our reasonable discretion. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of such data, the potential risk of harm from unauthorized use or disclosure of such data, the purposes for which we process it, and the applicable legal requirements. If you have any questions about our data retention policy, please contact us by email at info@LawTrax.com.
We may disclose personal data in the following instances:
Service Providers: We engage selected third party companies and individuals as “Service Providers”, to perform services on our behalf or complementary to our own. These include providers of Third Party Services (as defined in the Terms of Services), such as: hosting and server co location services, communications and content delivery networks (CDNs), data and cyber security services, billing and payment processing services, fraud detection, investigation and prevention services, web and mobile analytics, email and communication distribution and monitoring services, session or activity recording services, call recording, analytics and transcription services, event production and hosting services, remote access services, performance measurement, data optimization and marketing services, social and advertising networks, content, lead generating and data enrichment providers, email, voicemails, video conferencing solutions, support and customer relation management systems, third party customer support providers, and our legal, compliance and financial advisors and auditors. Our Service Providers may have access to personal data, depending on each of their specific roles and purposes in facilitating and enhancing our Services or other activities, and may only use the data as determined in our agreements with them.
Application Providers and Event Sponsors: If so instructed or permitted by you or your Account Admin, we may share your personal data (such as your User Profile and contact details, as well as relevant usage data) with the provider(s) of any 3rd party applications or integrations added to your Account. Similarly, if you register to any event that we host, organize or sponsor, then with your permission we may share your registration details with others, including the hosts, organizers, speakers, services providers, and sponsors of that event, so that they may contact you with relevant information and offers, or to fulfil any promotions related to the event. Customers and other Users: Your personal data may be shared with the Customer owning the Account to which you are subscribed as a User (including data and communications concerning your User Profile), as well as other Users of that Account. Your personal data and activity within the Services may also be monitored, processed and analysed by the Account Admin. This includes instances where you contact us for help in resolving an issue specific to a team of which you are a member (and which is managed by the same Customer).
Also, in cases where your personal data appears in boards within that Account that are set as “private” or with limited view privileges, the Account Admin(s) may still access it on behalf of the Customer. Any content submitted by you to private boards may still be accessed, copied and processed by the Account Admin(s). Your User Profile and personal data will also be made available to all the authorized Users who can view the same board(s) as you. Please note that LawTrax is not responsible for and does not control any further disclosure, use or monitoring by or on behalf of the Customer (including sharing of boards or use of broadcast features within the Services), that itself acts as the “Data Controller” of such data (as further described in Section 9 below). If you register or access the Services using an email address at a domain that is owned by your employer or organization (our Customer), and another team within such Customer’s organization wishes to establish an account on the Services, certain information about you including your name, profile picture, contact info and general use of your Account will become accessible to the Account Admin and Users.
Services integrations: You or your Account Admin may choose to integrate your Account on the Services with a third party Services (provided that such integration is supported by our Services). The provider of this integrated third party Services may receive certain relevant data about or from your Account on the Services, or share certain relevant data from the account on the third party provider’s Services with our Services, depending on the nature and purpose of such integration. Note that we do not receive or store your passwords for any of these third party Services (but do typically require your API key in order to integrate with them). If you do not wish your data to be shared with such third party Services(s), please contact support@LawTrax.com.
Feedback or Recommendations: If you submit a public review or feedback, note that we may (at our discretion) store and present your review publicly, on our Sites and Services. If you wish to remove your public review, please contact us at support@LawTrax.com. If you choose to send others an email or message inviting them to use the Services, we may use the contact information you provide us to automatically send such invitation email or message on your behalf. Your name and email address may be included in the invitation email or message. Community Forum: Our Sites include public blogs or forums, such as LawTrax Community and Startup for Startup. We also manage and participate in various social channels and communities on other platforms. Any information you submit on these forums, blogs and communities – including profile information associated with the User Profile you use to post the information – may be read, collected, and used by others who access these Sites. Due to the nature of such public forums, your posts and certain profile information may remain visible to all even after you terminate your User Profile. To request removal of your information from publicly accessible Sites operated by us, please contact us as provided in Section 10 below and note the Sites from which you would like your information to be removed. In some cases, we may not be able to remove your information, in which case we will let you know if we are unable to and why.
Legal Compliance: In exceptional circumstances, we may disclose or allow government and law enforcement officials access to your personal data, in response to a subpoena, search warrant or court order (or similar requirement), or in compliance with applicable laws and regulations. Such disclosure or access may occur if we believe in good faith that: (a) we are legally compelled to do so; (b) disclosure is appropriate in connection with efforts to investigate, prevent, or take action regarding actual or suspected illegal activity, fraud, or other wrongdoing; or (c) such disclosure is required to protect the security or integrity of our products and Services.
Protecting Rights and Safety: We may share your personal data with others if we believe in good faith that this will help protect the rights, property or safety of LawTrax, any of our Users or Customers, or any members of the general public.
For the avoidance of doubt, LawTrax may share your personal data in additional manners, pursuant to your explicit approval, or if we are legally obligated to do so, or if we have successfully rendered such data non personal and anonymous.
Our Sites and Services (including some of our Services Providers) utilize “cookies”, anonymous
identifiers, pixels, container tags and other technologies in order for us to provide and monitor
our Services and Sites, to ensure that they perform properly, to analyse our performance and
marketing activities, and to personalize your experience. Such cookies and similar files or tags may
also be temporarily placed on your device. Certain cookies and other technologies serve to recall
personal data, such as an IP address, as indicated by a Prospect or User.. You may also use the
“Cookie settings” feature available in our Services depending on your location and activity on our
Services, as applicable.
Please note that we do not change our practices in response to a “Do Not Track” signal in the HTTP header from a browser or mobile application, however, most browsers allow you to control cookies, including whether or not to accept them and how to remove them. You may set most browsers to notify you if you receive a cookie, or to block or remove cookies altogether.
We engage in Services and promotional communications, through email, phone, SMS and
Services Communications: We may contact you with important information regarding our Services. For example, we may send you notifications (through any of the means available to us) of changes or updates to our Services, billing issues, log in attempts or password reset notices, etc. Our Customers, and other Users on the same Account, may also send you notifications, messages and other updates regarding their or your use of the Services. You can control your communications and notifications settings from your User Profile settings, or otherwise in accordance with the instructions that may be included in the communications sent to you. However, please note that you will not be able to opt out of receiving certain Services communications which are integral to your use (like password resets or billing notices).
Promotional Communications: We may also notify you about new features, additional offerings, events and special opportunities or any other information we think you will find valuable, as our Customer, User or Prospect. We may provide such notices through any of the contact means available to us (e.g. phone, mobile or email), through the Services, or through our marketing campaigns on any other sites or platforms. If you do not wish to receive such promotional communications, you may notify LawTrax at any time by sending an email to info@LawTrax.com, changing your communications preferences in your User Profile settings, or by following the “unsubscribe”, “stop”, “opt out” or “change email preferences” instructions contained in the promotional communications you receive.
In order to protect your personal data held with us, we use industry standard physical, procedural and technical security measures, including encryption as appropriate. However, please be aware that regardless of any security measures used, we cannot and do not guarantee the absolute protection and security of any personal data stored with us or with any third parties as described in Section 4 above.
If you wish to exercise your privacy rights under applicable law viz. California Consumer Privacy Act
(CCPA)), such as (each to the extent applicable to you under the laws which apply to you) – the
right to know/request access to (specific pieces of personal data collected; categories of personal
data collected; categories of sources from whom the personal data was collected; purpose of
collecting personal data; categories of third parties with whom we have shared personal data), to
request rectification or erasure of your personal data held with LawTrax, or to restrict or object
to such personal data’s processing (including the right to direct us not to sell your personal data
to third parties now or in the future), or to obtain a copy or port such personal data, or the right
to equal Services and prices (e.g. freedom from discrimination) – please contact us by email at
We may redact from the data which we make available to you, any personal or confidential data related to others.
Certain data protection laws and regulations, such as the GDPR or the CCPA, typically distinguish
between two main roles for parties processing personal data: the “data controller” (or under the
CCPA, “business”), who determines the purposes and means of processing; and the “data processor” (or
under the CCPA, “Services provider”), who processes such data on behalf of the data controller (or
business). Below we explain how these roles apply to our Services, to the extent that such laws and
LawTrax is the “data processor” of personal data contained in Customer Data, as submitted by our Customers and their Users to their Account’s boards, items and docs. We process such data on behalf of our Customer (who is the “data controller” of such data) and in accordance with its reasonable instructions, subject to our Terms, and other commercial agreements with such Customer.
Our Customers are solely responsible for determining whether and how they wish to use our Services, and for ensuring that all individuals using the Services on the Customer’s behalf or at their request, as well as all individuals whose personal data may be included in Customer Data processed through the Services, have been provided with adequate notice and given informed consent to the processing of their personal data, where such consent is necessary or advised, and that all legal requirements applicable to the collection, use or other processing of data through our Services are fully met by the Customer. Our Customers are also responsible for handling data subject rights requests under applicable law, by their Users and other individuals whose data they process through the Services.
If you would like to make any requests or queries regarding personal data we process as a data processor on our Customer’s behalf, including accessing, correcting or deleting your data, please contact the Customer’s Account Admin directly.
time by posting an
amended version on our Services. The amended version will be effective as of the date it is
under the circumstances, e.g., by displaying a prominent notice within the Services or by sending an
email. Your continued use of the Services after the changes have been implemented will constitute
your acceptance of the changes.
If you have any questions or would like to exercise your rights under the CCPA, you can contact info@LawTrax.com.
Our Services is not directed to children under the age of 16: We do not knowingly collect personal data from children and do not wish to do so. If we learn that a person under the age of 16 is using the Services, we will attempt to prohibit and block such use and will make our best efforts to promptly delete any personal data stored with us with regard to such child. If you believe that we might have any such data, please contact us by email at info@LawTrax.com.